Get Started Today!  217-475-0226

Your Emails Won’t Be Secure Without these Safeguards

Your Emails Won’t Be Secure Without these Safeguards

Are your employees putting your organization’s security at risk due to poor email practices? This is a question that all business owners need to consider--especially if you deal in sensitive information. We recommend that all businesses utilize a two-pronged approach to email security, including both technology measures to secure communications on the technical side and training to secure on the human side.

We’ll discuss some of the various measures you can take to keep your email communications as secure as possible, including encryption, spam protection, and employee awareness.

Email Encryption
Encryption plays a key role in defending your organization’s data from outside eyes. The way that it works is relatively simple to understand. Data sent on an unencrypted connection can be viewed while it’s in transit, making this kind of communications easy enough to intercept. When data is sent along an encrypted connection, the data is scrambled for all those who don’t have the encryption key to unscramble it. This means that even if someone does manage to steal data while it’s in motion, they won’t be able to read it or decipher it without the encryption key found on the recipients’ end.

Depending on your industry, you might even be required to equip your systems with encryption protocols to keep data secure while it’s being sent. Examples include healthcare, government, and other highly sensitive industries that handle confidential information.

Spam Protection
When there are employees using email, there will always be spam messages and phishing attacks that could potentially expose sensitive information or credentials to would-be hackers. It’s a necessity that your organization has an enterprise-level spam protection solution filtering messages that hit your inbox. This essentially minimizes the chance that someone will click on a malicious link or download a suspicious attachment in a spam message. Since spam can be sent to countless users all over the world with the click of a button, it’s an ideal way for hackers to spread their influence without much work.

Phishing attacks, on the other hand, are more difficult to protect against, as they have to be identified as malicious before they can be handled properly. Scammers can personalize messages to the user and get them to act impulsively when exposed to them, creating situations where an otherwise good employee would expose your organization out of fear that they would get into trouble for not acting. This is where the next part of email security comes into play: employee training.

Conditioning Your Employees for Security
As is the case with most network security, you can’t truly achieve it without the help of your employees. Since they are the ones handling your organization’s data in email, they need to be aware of how their actions could expose your business to malicious entities. One way you can do this is by providing them a list of best practices to check for when in doubt of an email’s authenticity. You should have them look for the following:

  • Sender email address: If the email address comes from an obscure email domain that doesn’t have any rhyme or reason to it, it’s likely that it’s a spam message.
  • The sender’s intent: If the sender is urging you to take immediate action, like paying a bill or claiming a reward, think twice before clicking on any links or making any payments.
  • Spelling and grammar: Often times hackers come from countries where English isn’t necessarily their first language, making emails from them filled with spelling and grammar errors. If the message doesn’t look professional, it’s best to avoid it.
  • Unrequested attachments: Hackers like to spread threats like malware and viruses through email attachments. If you receive a message with an unrequested attachment, think twice before downloading it. Double-check who it comes from and whether or not it’s legitimate.
  • Sketchy links: Before clicking on any links in an email, hover the mouse over it to see where the link goes. If it doesn’t go where the link says it goes, don’t click the link.

Of course, the biggest thing to keep in mind is when in doubt, ask your IT department about the message. This is especially the case if the message seems to be from Windows support or an IT company asking to remote into the device. If your business wants to get started protecting its assets and reinforcing email security, look no further than Decatur Computers Inc.. To learn more, reach out to us at 217-475-0226.

Technology Basics: Blue Screen of Death
New Communications Solutions to Move Your Business...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, September 22 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Tech Term Network Security Hackers Business Computing Software IT Support Malware User Tips Android Data Recovery Business Management Cybersecurity Data Backup Email Data Google Small Business Smartphone Computer Backup Internet Communications Managed IT Services Efficiency Ransomware Innovation Cloud Productivity IT Services Artificial Intelligence Business Technology Windows 10 Collaboration Cybercrime Communication Cost Management IT Management Business Hardware BDR Mobile Device Management Phishing Data Security Patch Management Encryption Browser Network Gadgets Facebook Two-factor Authentication Hard Drive Maintenance Blockchain Managed IT Services Saving Money Microsoft Office Antivirus Update Social Media Mobile Device Access Control Outsourced IT App Applications Passwords Start Menu Apps Scam Laptop Websites VPN Vendor Server Information Internet of Things Bitcoin Operating System Social Engineering Conferencing SaaS Data Management Data loss Smartphones Tech Terms Business Continuity Remote Monitoring Hacking Gmail Disaster Recovery Money Project Management Search Spam Office 365 Data Breach Word Save Money Managed Service Vulnerabilities Data Protection Alert Touchscreen Digital Document Management Microsoft Bandwidth Cloud Computing Windows Law Enforcement Holiday Automation Software License Wireless Headphones Business Mangement Cryptocurrency Upload Settings Google Docs Telephone Freedom of Information Machine Learning Mobile Security Printer VoIp Networking Legislation Vulnerability Mouse WiFi Company Culture IBM Unified Communications Cortana Automobile Hosted Solutions Mobile Devices Accountants Running Cable Spyware Cleaning Solid State Drive Audit Trends Telephone Systems HTML Administration Redundancy Budget Social Network Knowledge News Network Management Best Practice Paperless Office Tablet Software as a Service Mobility IT Support Monitoring Business Cards Virtualization DDoS Wireless Sports Identity Theft Corporate Profile Time Management Printing Travel eWaste Training Cabling Analytics Customer Resource management Information Technology Computers Gamification Consultant Virtual Assistant Employer-Employee Relationship Password Fake News Service Level Agreement Unsupported Software Multi-factor Authentication Database How to Managed IT Management Apple Desktop Chromebook Government Username Robot Equifax Telephone System Mobile Technology Nanotechnology Uninterrupted Power Supply Google Drive Computer Care Excel Devices Comparison Emails Going Green Device security Tactics Virus Google Calendar Computing Downtime SharePoint User Tip Backup and Disaster Recovery Unified Threat Management Legal Startup Worker Big Data Electronic Medical Records Augmented Reality Telephony Tip of the week Content Hard Drive Disposal Compliance Managed Service Provider Specifications Piracy Bluetooth Vendor Mangement Google Maps Microsoft Excel Download Upgrades Website YouTube Outlook Samsung Error Disaster Distributed Denial of Service Addiction Unified Threat Management Downloads Miscellaneous Computing Infrastructure Television Health IT Virtual Reality Screen Reader History VoIP BYOD email scam Regulations Access Emergency Windows 10 Proxy Server Regulation Marketing Office CrashOverride Users Office Tips Quick Tips Managing Stress Multi-Factor Security Printers Twitter

Latest Blog

You know just how essential your company’s IT is, but do you have any idea how your employees feel about the technology you provide them? In order to get the productivity your company needs out of your staff, meeting their computing needs becomes a fundamental requirement. T...

Latest News

Decatur Computers Inc. is proud to announce the launch of our new website at The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.