Larger enterprises employ a large workforce, and as a result, their internal network can get cluttered pretty quickly. This makes finding specific files somewhat challenging. Unlike the larger corporation, your small or medium-sized business might not have trouble communicating within the office. However, it’s still important to optimize all aspects of your business’s infrastructure, and to this end, an intranet solution is ideal.
So, what is an intranet? You can think of it in terms of a central location where all of your employees are able to exchange ideas, documents, and other collaborative information. An intranet allows your business to function at maximum capacity by providing your team with a common avenue for all information they might need to do their job properly. In other words, an intranet is a tool to improve communication, productivity, and collaboration in the office environment.
What Features Are Essential?
Ensure you get the most out of your intranet solution.
There are a ton of intranet solutions available, but you should consider the needs of your business before committing to one solution. The ideal intranet solution should be one which optimizes the way your team communicates and provides collaboration tools that allow them to work together, be it in-house or out and about. Here are some examples of what a quality intranet solution should offer:
- Instant-messaging and email capabilities.
- Employee directories.
Instant Messaging and Email Capabilities
Communicate with the click of a button.
With instant-messaging integration into your company intranet, your team can have immediate access to whoever they need to contact. This can save time when all they need is a quick answer to an issue, but it isn’t ideal for longer conversations that are directed at the entirety of your staff. This is where email solutions are useful. You can send out mass emails to your staff with corporate announcements, and keep in touch with your points-of-contact from other businesses through a professional medium.
Document-Sharing and Editing
Collaboration across multiple platforms.
Without a doubt, your team needs fast and efficient access to company documents in order for them to successfully perform their day-to-day duties. Therefore, an intranet should make document sharing and collaboration one of its highest priorities. Ideally, users should be able to edit and discuss the documents through the intranet solution as well, which can give your workers more flexibility. A cloud-based intranet is a great option if your organization is searching for this kind of solution.
Dedicated Employee Schedules and Directories
Schedule and manage your staff members.
One benefit an intranet allows businesses is that it makes managing resources and assets far easier. A good intranet solution should be able to help you see who (and what) is available, and when. Scheduling tasks is far easier when you know who has time to perform them, and it can streamline operations by helping your team get the most done during their workday.
Decatur Computers Inc.’s intranet solution offers these powerful integrations and more, all through a simple, easy-to-use interface. If you’re looking to take advantage of an employee intranet, our managed IT solutions can help you streamline your business’s operations and get you ahead of the competition. Give us a call at 217-475-0226 to learn more.